Planning guide
How Much Does a Coffee Cart Cost for an Event in Texas? (2026 Guide)
Short answer: most coffee cart catering in Texas costs $400–$2,500, depending on guest count, hours of service and how many baristas you need. Here's how pricing works and what to expect.
Typical coffee cart price ranges in Texas
- Small events (up to ~100 guests, 2–3 hours): about $400–$800
- Mid-size events (100–200 guests, 3–4 hours): about $800–$1,500
- Large weddings & conferences (200+ guests, 4–6 hours, multiple baristas): $1,500–$2,500+
Big-city carts in Houston and Dallas tend to sit at the top of these ranges. Smaller markets like Bryan–College Station usually come in lower, with little or no travel fee.
What drives the price
- Hours of service. Most carts include 2 hours and charge per extra hour.
- Guest count. More guests means more milk, beans and cups, and eventually a second barista.
- Menu. Matcha, specialty syrups and signature drinks add cost.
- Customization. Cup stickers, printed menus and branded signage.
- Travel. Usually free locally, then a flat or per-mile fee.
Example: our prices in Bryan–College Station
| 50 guests, 2 hours | $425 |
| 100 guests, 3 hours | $725 |
| 150 guests, 4 hours | $1,225 |
| 250 guests, 4 hours | $1,575 |
These include a barista, full espresso menu, setup and cleanup. See the full breakdown on our pricing page, or get your exact number with the instant quote.
How to budget
A simple rule: plan on $5–$10 per guest for a 2–4 hour coffee bar. Book the service window around when guests will actually want coffee (cocktail hour, dessert, or a morning event) rather than the whole event.
Published September 23, 2026 by Talia Coffee Catering.